Sponsorship and trade exhibition

Terms and conditions
Sponsors and exhibitors are responsible for providing all promotional requirements i.e. banners, promotional collateral and any other material within the timelines as outlined by Ageing Australia Events. Sponsors and exhibitors are responsible for the security of all their equipment and materials whilst at the conference. Sponsors and exhibitors are to ensure their own insurance covers them for all insurable events whilst at the conference. Ageing Australia, the exhibition contractor and venue, will not be held liable for damage or loss of goods or equipment whilst at the conference. Ageing Australia reserves the right to modify packages and has sole discretion to approve or decline requests.

Privacy policy
Ageing Australia is committed to respecting the privacy of its customers and stakeholders and adheres to the Australian Privacy Principles as set out in the Privacy Act 1988 (Cth) and the Privacy Amendment (Private Sector) Act 2000 (Privacy Act). The Australian Privacy Principles govern the way in which we collect, use, disclose, store, secure and dispose of your personal information. A copy of the Australian Privacy Principles is available here. A copy of Ageing Australia’s Privacy Policy is available in the footer. Photographs and video footage may be taken during this event for Ageing Australia’s promotional purposes.

Payment policy
It is a condition of booking that full payment is received within 14 days of receipt of the tax invoice unless otherwise approved by the Ageing Australia Events team. All accounts are required to be finalised prior to the commencement of the conference, and if not, the sponsor or exhibitor will be denied access to the conference until payment has been made. Upon booking, a tax invoice will be emailed to the person making the booking.

Cancellation policy
The following cancellation charges shall be applicable upon receipt of written notice, as follows:
■ Between booking and 60 days prior to the first day of the conference – 50% of the invoice.
■ Between 59 days and 29 days prior to the first day of the conference – 75% of the invoice.
■ 30 days prior to the first day of the conference – 100% of the invoice.
■ All cancellations are required in writing to events@ageingaustralia.asn.au

Public and product liability insurance
It is a requirement of the conference that all exhibitors have adequate Public and Product Liability Insurance cover based on a limit of indemnity to the value of AUD $10,000,000 or above. This refers to damage or injury caused to third parties/visitors on or in the vicinity of an exhibition stand.

Exhibitors and contractors
All exhibitors and contractors, including those installing custom stands are required to provide the following documents and complete a Contractor Induction as required by the venue no later than 14 days prior to the conference:
■ Safe Work Method Statement (SWMS)
■ Public Liability Certificate
■ WorkCover Certificate
■ Contractor Induction.

Exhibitors are required to comply with bump in/out and trading policies implemented by the venue and Ageing Australia. NB: Safety vests and closed-in shoes are mandatory during bump in and bump out. Exhibition booths are allocated on a sole-entity basis, unless otherwise indicated and agreed to by Ageing Australia. Cross promotion is strictly prohibited. Presentations conducted at exhibition stands are strictly forbidden unless prior approval is provided by Ageing Australia. Ageing Australia reserves the right to alter/substitute components of the conference as deemed appropriate including changes to floorplans, venue and program content.